How to transfer product assembly to a contract manufacturer of medical devices

Outsourcing product assembly is an increasingly popular strategy for medical device manufacturers that want to focus more on innovation and reduce manufacturing costs. The right contract partner will ensure that transferring product assembly is straightforward.

Selecting a contract manufacturer of medical devices is a very important process. The right partner will be just that, a partner. They will deliver operational and cost efficiencies and have the capability to quickly identify and resolve product issues, meet stringent quality and regulatory controls, manage an integrated supply chain system and deliver high-quality products.

How to make sure that your product assembly transfer is a success

As part of their commitment, your new medical device manufacturer will make sure that the transfer of product assembly is seamless. Whether you are planning a staggered transition or full switchover of production, it is critical that your contract medical device manufacturing partner has a full understanding of your product and its assembly and requirements, as well as of the product materials and related part supply chain needs.

This capability, and the knowledge and expertise that underpins it, is essential to achieving a smooth transfer of product assembly and a successful long-term partnership.

Best practices that help ensure seamless product assembly transfer

Here are some contract manufacturer best practices, which you will find at Meridian Medical, that help ensure that the transfer of product assembly is simple and stress free:

• Strict compliance with regulatory standards and the holding of key industry certifications, such as ISO 13485: 2016 and FDA 21 CRF 820.
• Commitment to high quality standards visible in the level of staff expertise, the use of the latest equipment and technology, and investment in maintaining these capabilities.
• Transparent supply chain management that features full traceability of all the high-quality components that are used in your product assembly process.
• A strong supplier network framework that is supported by advanced supply management systems and allows for the monitoring of stock availability on a broad scale.
• Comprehensive testing capability that ensures your product assembly is carried out to specification, in line with the relevant regulations and is of the highest quality.
• Rework capacity that allows for the carrying out of any such tasks quickly and efficiently, maintaining quality standards and minimising any disruptions to projects and timescales.
• Long-term customer relationships that demonstrate that your partner is trustworthy and reliable and can consistently deliver product assembly of the highest quality.

The product assembly transfer options available to you

When it comes to the format of the transfer of product assembly, whether from an in-house facility or another contractor, a good partner will have the flexibility to offer you a service that meets your exact circumstances and needs.

In general, the transfer of product assembly can be handled in three ways:

1. You supply a full kit of components and work and test instructions, and your contract manufacturer of medical devices completes the order as if they were on site.
2. You supply product and component samples and supplier details. Your outsourcing partner sources all the necessary components directly from the relevant suppliers and assembles your product according to your specifications.
3. You supply product drawings and your contract manufacturing partner sources the necessary components and produces all assembly and test information for them.

The right outsourcing partner and hassle-free product assembly transfer

Outsourcing product assembly is a major step and choosing the right contract manufacturer of medical devices is critical. The right partner will deliver a wide range of benefits, including the seamless transfer of your product assembly.

Meridian Medical is an established and experienced contract medical equipment manufacturer, specialising in a wide range of medical device design, development and supply services.

To find out more about how Meridian Medical can help you with your medical product design and manufacture, get in touch today by filling out our online form or contacting us on 01903 732344 or info@meridian-medical.com.

Effective risk management of medical devices is a fundamental aspect of ensuring their safety, efficacy and regulatory compliance. Rooted in Hippocrates’ principle of ‘First, do no harm’, it serves as a proactive approach to identifying, evaluating and mitigating risks throughout the product lifecycle. By doing so, manufacturers can prevent potential harm to end users and patients, enhance device performance and uphold the highest standards of care. Effective risk management not only meets regulatory standards, such as ISO 14971:2019 and EU MDR, but also builds trust with stakeholders and protects businesses from costly recalls and legal issues. This blog* will explore the essential components of risk management, common misconceptions and the latest challenges facing the industry, with a focus on emerging technologies and their associated risks.

What is risk?

In the context of medical devices, the concept of risk is central to ensuring safety, efficacy and compliance. Understanding risk is critical for managing potential hazards throughout the lifecycle of a medical device.

ISO 14971 definition of risk

ISO 14971:2019, the international standard for the application of risk management to medical devices, defines risk as ‘the combination of the probability of occurrence of harm and the severity of that harm.’ This framework is tailored to the medical device industry, focusing on identifying, evaluating, controlling and monitoring risks to ensure patient safety and regulatory compliance.

ISO 31000 definition of risk

ISO 31000, the broader international standard for risk management across industries, offers a slightly different perspective, defining risk as the effect of uncertainty on objectives. However this definition emphasises the potential for both positive and negative outcomes and highlights the need for a systematic approach to managing uncertainty.

Key standards and regulations for the risk management of medical devices

Several key standards and regulations provide a framework for managing risks throughout the lifecycle of medical devices. These standards ensure that safety, performance and compliance are maintained in alignment with both global and regional regulatory requirements.

ISO 14971:2019- the core standard for medical device risk management: 

• Provides a structured framework for identifying, evaluating and mitigating risks throughout the medical device product lifecycle.
• Emphasises balancing risks against benefits and implementing effective risk controls.

ISO 13485:2016 - integrates risk management into quality management systems:

• Ensures risk management is an ongoing process across all stages of development and production.

IEC 60601 - focuses on the safety and performance of electrical medical devices:

• Embeds risk management requirements into its guidelines.

Regional regulatory requirements:

• EU MDR - European Union Medical Device Regulation: Mandates robust risk management to meet General Safety and Performance Requirements (GSPR). It also highlights the importance of risk assessment in device design and post-market monitoring.
• FDA 21 CFR Part 820 - U.S. Food & Drug Administration: Enforces risk-based approaches within Quality Management System Regulation (QMSR). Requires risk management in design controls through to post-market surveillance.

Why is risk management for medical devices important?

Effective risk management plays a critical role in ensuring safety, compliance and business success. Here's why it matters:

• Patient Safety:
  • Prevents harm from faulty or potentially harmful devices (e.g. non-medical grade materials or malfunctioning equipment).
  • Ensures patient health is safeguarded throughout the device lifecycle.
• Regulatory Compliance:
  • Helps meet standards like ISO 14971:2019 and EU MDR.
  • Failure to comply can result in fines, recalls and delays to market access.
• Avoiding Financial Consequences:
  • Inadequate risk management can lead to costly recalls, legal action or damage to reputation.
• Improved Device Performance:
  • Identifies potential issues early, leading to better quality and reliability.
• Building Trust:
  • Reinforces confidence with stakeholders and end users, ensuring long-term success in the healthcare market.

What is risk management for medical devices?

Risk management for medical devices is a systematic, ongoing process aimed at identifying, assessing, controlling and monitoring risks to ensure safety, compliance and efficacy. This process is essential for meeting regulatory requirements and safeguarding both patients and manufacturers.

An overview of the risk management process

Risk analysis

The Risk analysis document involves identifying potential hazards associated with the device’s design, manufacturing and usage. These hazards should include all aspects of a devices design and intended use, and address the type of failure such as mechanical failure, electrical hazards, biological incompatibilities or software errors. Each hazard should be thoroughly investigated to determine its origin, frequency and potential impact on patients and users. Tools such as Failure Mode and Effects Analysis (FMEA) or Fault Tree Analysis (FTA) are often used in this stage to ensure all potential risks are identified.

Risk evaluation

After identifying ach of the risks, the next step is to evaluate them by assessing and scoring the likelihood of each risk occurring and the potential severity of its consequences. This evaluation enables manufacturers to categorise risks based on their potential impact and decide which risks are acceptable and which require immediate attention. The regulatory standard ISO 14971:2019 provide guidance on setting thresholds for acceptable risk.

Risk control

Risk control is the stage where action is taken to reduce, eliminate or mitigate identified risks. This might involve modifying the device design, adding safety features, enhancing testing protocols or implementing preventive measures in manufacturing. Medical device verification and validation are therefore key to the development and manufacturing of medical devices.

Verification ensures that any risk controls function as intended, while validation confirms they effectively reduce risks in real-world use. The aim is to lower residual risks to a level that is acceptable and ensures patient safety without compromising the device's intended function. Controls are continually reviewed and updated based on new information or evolving standards.

Residual risk evaluation

After implementing risk controls, manufacturers assess the remaining risks, known as ‘residual risks’, to ensure they are within acceptable limits. This step is critical to confirm that, even after mitigation measures, the risks do not pose an unacceptable threat to patient safety or device performance. If residual risks are deemed too high, further corrective actions, such as enhancing safety features or modifying design, are taken. Residual risk evaluation ensures that a device remains safe, compliant and effective throughout its lifecycle, balancing practical risk reduction with regulatory standards.

Production and post-production information

Risk management extends beyond product development into production and post-production. During production, it’s crucial to monitor the device for any new risks that arise during scaling or manufacturing processes. Supplier auditing is a key part of this process, helping to ensure that external vendors continue to meet quality and regulatory standards, reducing the risk of defects or inconsistencies. Once the device is on the market, Post market surveillance is necessary to collect data, including user feedback, adverse events as well as any complaints. This information helps identify new risks or previously unrecognised hazards, prompting updates to risk control measures and further refinement of the product.

Common misconceptions in risk management

Risk management in medical devices is often misunderstood, leading to gaps in implementation and compliance. Below are some of the most common misconceptions:

Risk management is only a regulatory requirement

Many believe that risk management is only necessary to meet regulatory requirements. While it is a critical part of compliance with standards such as ISO 14971:2019 and EU MDR, risk management goes beyond merely ticking boxes. It is an essential process to ensure patient safety, improve device performance and maintain long-term trust in the device. Effective risk management helps identify potential issues early, reducing the likelihood of costly recalls, legal action or damage to the company’s reputation.

Risk management is only about preventing harm

Another misconception is that risk management is solely about preventing harm or injury. While preventing harm is an essential aspect, risk management also includes evaluating the benefits of a device, balancing risks with intended benefits, and mitigating any risks that remain. It is a holistic process that involves identifying, assessing and controlling risks throughout the device's lifecycle, ensuring that both the device’s safety and effectiveness are optimised.

Risk management ends after product development

Some might think that risk management only applies during the design and development phases. However, this is far from the case. Risk management is an ongoing process that continues after product development, throughout production and even post-market. Continuous monitoring of device performance, addressing adverse events and implementing corrective actions are essential to maintaining safety and compliance. A robust post-market surveillance system ensures that any new risks are identified and mitigated quickly.

Emerging Challenges in Risk Management

As medical technology advances, new risks are emerging, requiring manufacturers to adapt their risk management strategies:

Cybersecurity Risks in Connected Devices

The rise of connected medical devices has introduced potential cybersecurity threats that challenge successful risk management of medical devices. These devices often store or transmit sensitive patient data, making them attractive targets for cyberattacks. A breach in security could lead to data theft, manipulation or even device malfunctions that harm patients. Risk management for connected devices must include robust cybersecurity measures to protect patient information, ensure device functionality and comply with regulations like the FDA’s post-market guidance on cybersecurity.

Risks Posed by AI and ML Systems

Artificial Intelligence (AI) and Machine Learning (ML) systems are becoming more prevalent in medical devices, from diagnostic tools to predictive healthcare applications. However, these technologies introduce unique risks due to their complex, data-driven decision-making processes. The ‘black box’ nature of many AI/ML models can make it difficult to understand how decisions are made, raising concerns about accountability and transparency. Risk management for AI/ML-based devices must address the potential for bias in algorithms, the need for continuous validation of models, and the implications of incorrect diagnoses or treatments.

Regulatory and Ethical Considerations

The rapid pace of innovation in connected devices and AI/ML systems also poses regulatory challenges. Standards and regulations must evolve to keep up with these technologies while ensuring patient safety and data privacy. Manufacturers must be proactive in staying abreast of new guidelines and regulations to manage emerging risks effectively.

These emerging challenges highlight the need for dynamic risk management approaches that can address the evolving landscape of connected and AI-driven medical devices.

Risk management of medical devices isn’t just a box to tick

Risk management is the backbone of every successful medical device. By constantly identifying, evaluating and mitigating risks, manufacturers not only protect patients but also ensure long-term business success. As technology advances, staying ahead of emerging risks like cybersecurity threats and AI challenges will be key to maintaining trust, compliance and innovation. A strong, evolving risk management strategy is your pathway to navigating the future of medical devices with confidence.

FAQs Risk Management of Medical Devices

What is risk management for medical devices?

Risk management for medical devices involves identifying, assessing and mitigating risks throughout a device's lifecycle. This process ensures patient safety, product effectiveness and regulatory compliance. It aims to reduce the likelihood of device failures or harm by implementing effective risk controls and continuously monitoring post-market performance.

What are the risks of medical devices?

Risks of medical devices include mechanical failure, electrical hazards, biocompatibility issues, user error, software malfunctions and data breaches. These risks can lead to patient harm, device malfunction or non-compliance with regulations. Effective risk management helps identify, assess and mitigate these risks to ensure safety and performance.

What is the ISO risk management standard for medical devices?

The ISO risk management standard for medical devices is ISO 14971:2019. It provides a framework for identifying, evaluating and controlling risks associated with medical devices throughout their lifecycle. The standard ensures that all potential hazards are identified, risks are assessed and appropriate risk control measures are implemented to ensure patient safety and device reliability.

What are the 5 steps of risk management?

The five steps of risk management are:

1. Risk Analysis – Identifying potential hazards and risks.
2. Risk Evaluation – Assessing the likelihood and severity of each risk.
3. Risk Control – Implementing measures to reduce or eliminate risks.
4. Residual Risk Evaluation – Evaluating remaining risks after controls are applied.
5. Post-Market Surveillance – Monitoring the device in real-world use and updating the risk management plan.

*DISCLAIMER: This blog has been written to provide general guidance on Risk Management of Medical Devices. Meridian Medical is not an expert in this field and does not offer risk management services. For expert advice or assistance, please consult a qualified professional. Meridian Medical is not responsible for actions taken based on this content.

Partner with Meridian Medical

If your company is looking for a trusted partner to manufacture high-quality medical devices, Meridian Medical is ready to assist. With a proven track record and a commitment to excellence, Meridian Medical is your ideal contract manufacturing partner.

Contact us today to learn more about our services and how we can help bring your innovative medical devices to market. Get in touch by filling out our online form or contacting us on 01903 732344 or info@meridian-medical.com.